Rob Castellano
Group Travel & Retreats Contributor
Rob spent nine years booking group travel and negotiating hotel room blocks for corporate meetings before shifting his focus to family and alumni events, where the same logistics problems show up with a lot more emotion attached. He's negotiated contracts with everything from roadside motels to 200-room resort blocks, and he'll tell you which questions actually matter when you call a hotel's sales office.
Outdoor vs. Indoor: How to Weather-Proof Your Event
Tent rental realities, negotiating an indoor backup clause into your venue contract, and what actually happens logistically when it rains on your event.
Lodging for Out-of-Town Guests: Room Blocks, Rentals, and What Actually Works
Hotel room blocks, Airbnb clusters, or one big rental house? Here's how to size a block, avoid attrition penalties, and figure out how far is too far from the venue.
Corporate Retreat Planning 101: Locations, Lodging, and Team Bonding
How to pick a retreat location that isn't another beige conference hotel, balance work sessions with real downtime, and use team apparel without it feeling corny.
How to Coordinate Travel for Guests Flying in From Out of State
A shared travel doc, nearest-airport strategy, and shuttle coordination tips for getting a scattered guest list to the same event without 40 separate texts.